Full-time | Virtual Executive Assistant (Remote)

Job Description

The Virtual Executive Assistant provides full and monitored support on defined scope of level 3 activities. Works within a structured team environment.

General Responsibilities / Accountabilities:

• Set up internal meetings
• Set up external meetings
• Calendar management
• Set up conference calls
• Set up video-conferences
• Send reminders
• Document minutes of meetings
• Travel coordination (domestic and international air, hotel, car)
• Time and Expense Reporting and Reconciliation
• Document Support and Management (includes client deliverables, Troom, contracts)
• Technical Support (includes resolving client PC & phone issues, GPS, Sourcing, Intranet/Internet research, ITICS testing
• Dual role: Site Coordinator / Facility-refer to Facility Career Framework (if applicable)

Qualifications

• Minimum 1-2 Years of Experience
• Must have experience with Project Management Tools like and MS Office
• Strong organizational skills required; including good time management skills
• Excellent communication skills (both written and oral)
• Ability and comfort interacting with all levels of management, business leaders and technology stakeholders
• Strong attention to detail
• Motivated, reliable self-starter; proactive approach
• Team player with a positive attitude.
• Ability to work in a fast paced environment
• Successful track record of managing competing priorities effectively

Skills